Privacy Policy

1. Who we are

This is the Privacy Policy of DOPPIOSTUDIO.

Business name: DOPPIOSTUDIO
KVK: 82448116
VAT ID: NL003682688B05
Visiting and postal address: Albert Cuypstraat 132 2, 1073BJ Amsterdam, The Netherlands
Contact: hello@doppiostudio.com

We process personal data with respect for your privacy and in accordance with the General Data Protection Regulation (GDPR, in Dutch: AVG).

2. What personal data we collect

We process personal data only when necessary. Depending on how you interact with us, we may process:

1. Contact and identity data:
Name, email address, phone number, company name, role, and communication history.

2. Project and collaboration data:
Information you share for a project, for example briefs, feedback, approvals, brand assets, and production requirements.

3. Administrative and billing data:
Billing details, VAT details, invoice information, payment status, and correspondence related to accounting.

4. Website usage data:
Technical data such as IP address, device and browser information, pages visited, and referral source, depending on your cookie preferences.

5. Photography and production data (only if relevant):
If a project involves casting, photography, or production, we may process additional information such as headshots or appearance related materials, only when necessary for the assignment and typically supported by a model release or similar agreement.

3. Why we use personal data

We process personal data for the following purposes:

1. To communicate with you:
Answering questions, handling inquiries, scheduling calls, and ongoing client communication.

2. To create, manage, and deliver projects:
Including planning, collaboration, production, delivery, and support.

3. For administration and legal compliance:
Invoicing, bookkeeping, tax obligations, and archiving.

4. To maintain, secure, and improve our website:
Understanding performance, preventing abuse, and improving content and user experience, depending on cookie settings.

5. Relationship management and studio updates (where permitted):
Sharing relevant updates about DOPPIOSTUDIO, insights, or initiatives, where legally allowed.

4. Legal bases under the GDPR

We process personal data only when we have a valid legal basis, such as:

1. Performance of a contract:
When processing is needed to deliver agreed services.

2. Legitimate interest:
For example running the studio responsibly, securing our systems, and improving our website and services.

3. Legal obligation:
For example tax and accounting obligations.

4. Consent:
For example certain marketing communications and non essential cookies, where required.

5. Cookies and similar technologies

Our website may use cookies and similar technologies:

1. Necessary cookies:
Required for basic website operation and security.

2. Analytics cookies:
To understand how visitors use the site and improve performance, only where enabled based on consent or applicable rules.

3. Marketing cookies:
Only if you choose to enable them.


If we use non essential cookies, they should be placed only after consent via a cookie banner or settings tool. You can also control cookies through your browser settings.

6. Sharing data with third parties

We do not sell personal data.

We share personal data only when necessary:

1. with service providers that help us operate our business and website (processors)
2. with professional partners involved in delivering a project (for example developers, photographers), when necessary
3. when we are legally required to do so

We require processors to handle data under confidentiality and appropriate security standards.

Examples of categories of processors:

1. website hosting and infrastructure
2. email and productivity tools
3. invoicing and accounting tools
4. analytics tools (only if enabled)
5. project collaboration tools

7. Retention periods

We keep personal data no longer than necessary.

Typical retention periods:

1. inquiries and prospect communication, up to 12 months after last contact
2. client project related data, for the duration of the relationship and up to 1 year after project completion, unless a longer period is required or agreed
3. invoices and tax related records, for the period required by applicable law
4. portfolio or CV submissions, up to 12 months unless you request deletion sooner

8. Your rights

You have the right to:

1. access your personal data
2. request correction of inaccurate data
3. request deletion, where applicable
4. restrict processing, where applicable
5. object to processing based on legitimate interest
6. data portability, where applicable
7. withdraw consent at any time, where processing is based on consent

To exercise your rights, contact us at hello@doppiostudio.com. We may ask for information to verify your identity.

9. Security

We take appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, or disclosure. No online service is fully risk free, but we work to minimise risks.

10. Children

Our website and services are not intended for children under 16, and we do not knowingly collect their data.

11. Changes

We may update this Privacy Policy from time to time. The latest version will always be published on our website with an updated date.